Important Dates

Registration: Register by May 31

Late Registration: Register by June7

Contacts

Need Help?

Issues and concerns can be brought to the attention of Simon GoringD. Sarah StampsRebecca KoskelaJames Davies, or Julie Petro.

Schedule

Final Schedule

Meals

EarthCube will provide a continental breakfast each morning at 8 am, and a buffet lunch each day noon.  Dinner is on your own, and there are a number of restaurants in the surrounding neighborhood, and Seattle has many other dining options.  

We will do our best to accommodate special dietary requirements, so please let us know at the time of registration.

Hotel

Motif Seattle was named one of the Top Hotels in America's Pacific Northwest by Conde Nast in 2016. It is located in the center of the city's energy and culture, surrounded by the city's finest restaurants, shoppingentertainment venues, museums and local attractions. Motif's event space features floor-to-ceiling windows with striking views of the city.

We have contracted a special rate for the All Hands Meeting. You can access Motif's website and make reservations when you Register, or you can book your room directly from the Hotel. Please note that the special EarthCube All Hands Meeting rate only applies for the following dates: 5 (these are running out!) 6-8 (checking out the morning of 6/9.) 

Seattle

Seattle's official nickname is the "Emerald City" due to the lush evergreen forests that surround it, It is the largest city not only in Washington state, but the entire Northwest region of the US. It is situated on an isthmus between Puget Sound and Lake Washington, about 100 miles south of the Canadian border. It is known as a major technology center and is home to giants as Microsoft and Amazon. It enjoys a bustling culture with plenty of fairs, festivals, performing arts events, museums, and parks. Contrary to its well-earned reputation as one of the rainiest cities in the US, in June it is known as one of the sunniest, so expect to enjoy gorgeous weather during the All Hands Meeting (maybe pack an umbrella just in case.) 


Social Media Policy

We welcome live-tweeting and sharing through social media during the meeting, using the hashtag #ECAHM17.  A speaker or poster presenter who does not wish for content to be shared must explicitly state so at the beginning of their presentation.

Conference Code of Conduct

This code of conduct is adapted from: http://confcodeofconduct.com/

All attendees, speakers, sponsors and volunteers at our conference are required to agree with the following code of conduct. Organizers will enforce this code throughout the event. We expect cooperation from all participants to help ensure a safe environment for everybody.

Need Help?

Issues and concerns can be brought to the attention of Simon Goring, D. Sarah Stamps, Rebecca KoskelaJames Davies, or Julie Petro.

The Quick Version

The EarthCube All Hands Meeting is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including talks, workshops, parties, Twitter and other online media. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organizers.

The Less Quick Version

Harassment includes offensive verbal comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion, technology choices, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Participants asked to stop any harassing behavior are expected to comply immediately.

Sponsors are also subject to the anti-harassment policy. In particular, sponsors should not use sexualized images, activities, or other material. Booth staff (including volunteers) should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment.

If a participant engages in harassing behavior, the conference organizers may take any action they deem appropriate, including warning the offender or expulsion from the conference with no refund.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of conference staff immediately. Conference staff can be identified as they'll be wearing branded clothing and/or badges.

Conference staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance.

We expect participants to follow these rules at conference and workshop venues and conference-related social events.